Finance Coordinator – Nonprofit Bookkeeping

Finance Coordinator – Nonprofit Bookkeeping & Financial Support

Converse County Aging Services | Douglas, Wyoming

Starting Pay: $22.00 per hour | Full-Time Position | Full-Time Employee Benefits

Position Overview

Converse County Aging Services is seeking a dependable, organized, and detail-oriented Finance Coordinator to support the daily financial operations of our nonprofit organization serving older adults in Converse County.

This position handles bookkeeping, financial recordkeeping, accounts payable and receivable, invoice processing, deposits, account reconciliations, and expense tracking. Working closely with the Finance Director, the Finance Coordinator helps maintain accurate financial records and responsible management of organizational and program funds.

The ideal candidate has bookkeeping or accounting experience, understands basic accounting principles, and takes pride in accuracy and organization.

How This Position Supports Our Mission

Although this position works behind the scenes, accurate financial management helps ensure our senior centers have the resources and support needed to provide meaningful programs and services that promote independence, dignity, and quality of life for older adults in our community.

Essential Duties and Responsibilities

Daily Bookkeeping & Financial Recordkeeping

• Enter financial transactions accurately into the accounting system.
• Maintain organized financial records, spreadsheets, invoices, receipts, and supporting documentation.
• Review transactions for accuracy and identify discrepancies or missing information.
• Maintain vendor records and routine bookkeeping files.

Accounts Payable & Receivable

• Receive, review, and enter vendor invoices for processing.
• Verify required approvals and documentation before payments are prepared.
• Record incoming payments, receipts, deposits, donations, and program revenue.
• Track outstanding invoices and follow up on payment or documentation questions.
• Coordinate with vendors and staff regarding invoices, payments, and missing information.

Account Reconciliation & Expense Tracking

• Assist with routine bank and credit card reconciliations.
• Compare financial records with bank statements, receipts, and payment documentation.
• Research discrepancies and maintain reconciliation records.
• Monitor program expenses and track designated funding sources.

Expense Coding & Financial Documentation

• Learn and apply expense coding procedures for general ledger accounts, programs, departments, and funding sources.
• Review invoices and supporting documentation for proper expense classification.
• Coordinate with program staff to collect invoices, receipts, and approvals.
• Organize financial documentation for grant reporting, audits, and external accounting review.
• Follow established bookkeeping procedures and internal financial controls.

Coordination with the Finance Director

• Work closely with the Finance Director to maintain accurate and current financial records.
• Provide organized financial documentation for review.
• Communicate discrepancies, missing information, and outstanding items promptly.
• Follow established procedures and apply feedback to improve accuracy and efficiency.
• Perform other related duties as assigned.

Required Qualifications

• High school diploma or equivalent; additional accounting, bookkeeping, finance, or business education preferred.
• Minimum of two years of bookkeeping, accounts payable, accounts receivable, or related accounting experience.
• Working knowledge of basic accounting principles and financial recordkeeping.
• Experience entering financial transactions and maintaining accurate records.
• Proficiency in Microsoft Office, particularly Excel, and ability to learn accounting software.
• Strong organizational, analytical, and problem-solving skills.
• Excellent attention to detail and ability to meet deadlines.
• Ability to work independently, communicate effectively, and manage multiple priorities.
• Willingness to learn and consistently apply expense coding procedures.
• Ability to maintain confidentiality and handle financial information responsibly.

Preferred Qualifications

• Associate degree or coursework in accounting, finance, bookkeeping, or business administration.
• Experience with accounting software, invoice processing, and account reconciliations.
• Familiarity with nonprofit organizations, grant-funded programs, or government-funded services.
• Experience organizing financial documentation for audits or external accountants.

Compensation & Benefits

• Starting pay of $22.00 per hour, with consideration for relevant experience and qualifications.
• Full-time employment.
• Full-time employee benefits, subject to applicable agency policies and eligibility requirements.
• Opportunity to support a nonprofit organization making a difference in the lives of older adults in Converse County.

Work Environment

This is primarily an office-based position supporting our Douglas and Glenrock locations. Responsibilities involve computer work, financial records, spreadsheets, and communication with the Finance Director, program staff, employees, and vendors. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.

Equal Opportunity Employer

Converse County Aging Services is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, sex, national origin, age, disability, genetic information, veteran status, or any other status protected by applicable federal, state, or local laws.

Pay: From $22.00 per hour

Expected hours: 40.0 per week

Benefits:

• Dental insurance
• Health insurance
• Paid time off
• Paid training
• Retirement plan
• Vision insurance

Work Location: In person