Administrative Assistant

Job Title: Administrative Assistant

Supervisor: Executive Director

Location: Onsite at The Food Group Headquarters, Sheridan, WY

Position Summary

The Food Group Administrative Assistant is a responsible, enthusiastic, approachable individual who is a vital team member providing support and assistance for The Food Group Executive Director, Program Director and Operations Coordinator.

Hours & Compensation

• 20 hours per week, Monday-Thursday
• Hourly wage - $22.50
• 50 weeks of the year
• Professional Development Opportunities
• Non-benefited

Essential Functions

Administration & Building Operations

• Manage daily office functions including phone, voicemail, mail, general clerical tasks and errands
• Assist with scheduling board meetings, maintaining calendars, and updating board materials
• Provide support for committees and attend meetings as requested
• Assist with data entry, donation processing, and reporting
• Assist with building operations
• Maintain familiarity with inventory systems 

Volunteer/Community Support

• Serve as a welcoming and professional point of contact 
• Assist with volunteer coordination, communication, scheduling, and tracking
• Provide support during volunteer packing days and events
• Assist community members needing food or resources

Communications & Development

• Manage social media content
• Assist with donor communications and fundraising tools
• Assist with donor and volunteer recognition, fundraising activities, and events

Organizational Expectations

All staff at The Food Group are expected to:

• Carry out and promote The Food Group’s mission of seeking to alleviate childhood hunger in Sheridan County, WY, by providing nourishment to children
• Represent the organization professionally and positively in the community
• Serve as a positive role model with volunteers, partners, and the public
• Communicate clearly, consistently, and respectfully
• Maintain sensitivity to issues of poverty and those we serve
• Handle confidential information with professionalism
• Attend team huddles and staff meetings
• Collaborate across roles and support organizational needs as they arise
• Support fundraising, events, and board-related functions

Job Requirements

• Proficient in Google Workspace and Microsoft Office Suite
• Comfortable managing phone, mail, and general communications
• Accuracy in data entry with strong attention to detail
• Competency in basic tech troubleshooting and learning new systems
• Ability to assist with board materials and scheduling

Education & Experience

• High school diploma or GED required
• College degree preferred
• Relevant administrative experience preferred
• Experience with social media platforms and basic design tools (Canva) preferred
• Experience with database systems a plus
• QuickBooks or bookkeeping experience is desired but not required

Additional Requirements

• Ability to lift 40 pounds
• Valid driver’s license and reliable transportation
• Ability to pass a criminal background check

To Apply

Qualified candidates please email a letter of interest and resume to [email protected], or use the quick apply through the Wyoming Nonprofit Network

Applications will be reviewed until the position is filled.
For questions, contact Oaklee Gilliland at The Food Group at (307) 763-0850

To learn more about The Food Group of Sheridan, visit foodgroupwy.org